Vincentian Endowment Fund Grant
This endowment fund was established in 1992 by a gift from the Vincentian Fathers and Brothers who sponsor the University. Through this gift, the Vincentian Community wished to communicate several of its fundamental convictions. First, it is impossible to view the Vincentian identity of the university independently from its Catholic identity. Second, consonant with its Catholic and Vincentian values, DePaul has developed its sense of being an urban university with a deep educational involvement in the life of the city, the nation, and the world. The university’s Catholic and Vincentian values also have contributed to many of the most notable aspects of the university’s institutional culture, such as its commitment to access and attainment, academic entrepreneurship, personalism and diversity. Third, in order for these values to continue to inform the life of the university, the university community must participate in an ongoing study, dialogue, and praxis concerning these values and this identity.
In 2002, in commemoration of the tenth anniversary of the VEF, the Vincentian Fathers and Brothers gave additional gifts to the original endowment in order to ensure adequate funding for service grants that involve faculty, staff, and students in community service projects, especially those that directly impact those who are most in need. These gifts were given in honor of Blessed Frederic Ozanam, a university professor and co-founder of the St. Vincent de Paul Society.
The endowment thus seeks to assist the university in its developing understanding of how, as a university informed by the vision of Vincent de Paul, it is to be an inclusive, diverse, and welcoming institution which treasures its Catholic identity. This assistance will be achieved through funding grant projects that directly enhance the identity of DePaul University as a Catholic, Vincentian, and urban university with special attention to the Catholic and Vincentian aspects of this identity. The means that will be supported by the endowment through grants of varying sizes and length are the following:
- Experimental efforts that have the potential of becoming long-term sustainable projects or programs supported by university funds;
- One-time projects, programs, lectures, symposia, and workshops;
- Scholarly research by faculty and staff into various aspects of the Catholic Intellectual Tradition and/or the university’s Vincentian identity broadly considered leading to the publication of articles, monographs, or books;
- Development of co-curricular initiatives which invite reflection and experiential learning by DePaul faculty, staff and students on Vincentian praxis, whether in traditional face to face programs or in emerging forms of communication;
- Scholarly research by faculty that leads to the development of curricular offerings or curricular enhancements for the university’s academic programs that encourage critical engagement with the Catholic Intellectual Tradition and/or the university’s Vincentian identity;
- Projects that result in literary, artistic, musical, theatrical, digital, film, or new media expressions of the above identity;
- Community service efforts that embody the Catholic and Vincentian values, require reflection upon such service as integral to the program, seek to serve those who are most in need and advocate for systemic change in line with the university’s identity as an academic institution;
- Collaborative efforts that accomplish the above.
All faculty, staff, and students who have a continuing relationship with the University are eligible to submit grant proposals. The Vincentian Endowment Fund will look favorably at projects from new persons or departments.
Call for Proposals occurs during the early September continuing to the second week of October. Dates will be published at the beginning of autumn quarter each academic year.
The Endowment Board will evaluate all grant proposals according to the following criteria:
- Probability that the project/program will enhance the Catholic and Vincentian identity of the university.
- Educational impact on the university community, especially the students.
- Promise of quality.
- Clear and adequate description of project or program and its means, goals, results, and assessment.
- Adequate and reasonable budget.
- For a long-term project or program: demonstrated sustainability with the likelihood of future university or other funding.
- Ability to be accomplished in the stated time period.
For service grant proposals the Endowment will also look for:
- For a collaborative project, involving group(s) outside the university, demonstrate a clear educational involvement on the part of the university.
- Involve students, the population being served, and DePaul. The service proposal should clearly show the connection between the service and a DePaul department, center, college, or organization.
- The Endowment appreciates the need for financial and other assistance to worthy outside causes, groups, or events but it does not provide endowment support unless the university is directly collaborating through the participation of its faculty, staff, and students, and will be impacted in some demonstrable way by the project.
- Have a clear statement on the intended impact on a population that is in need.
- Reflection upon the meaning and impact of such service on the part of university participants.
The Endowment does not award grants for student thesis or dissertation research.
The Endowment does not award grants for student study-abroad expenses.
The Endowment will give preference to requests for publishing assistance to those projects which will be published digitally. No support will be given for the production of print journals or print proceedings.
For all grant proposals, the Endowment Board will give preference for proposals that are supported financially or in other ways by a university school, college, department, or program.
The Endowment does not fund refreshments for events.
Proposal and Award Process
The following guidelines describe the manner in which proposals should be submitted to the Vincentian Endowment Board.
- At the beginning of September, the Chair of the Vincentian Endowment Board will advise the university community of the beginning of the grant application process. Application packets and information will be made available via the website at mission.depaul.edu. Lists of previously funded grants are available from the Endowment. Proposals consist of an application sheet provided by the Vincentian Endowment Fund, a narrative description of the project and its significance, a budget sheet with all totals clearly listed, brief (no more than two pages) resume(s) of the project director(s), and any other relevant supporting documentation. Each proposal should clearly state how it is meeting the criteria for VEF grant funding. All documents must be typed. No handwritten applications or parts therein will be accepted. One (1) application, signed Statement of Agreement, Financial Signatory and/or Budget Manager Agreement, and supporting materials (if any, and as attachments), must be emailed to VEF@depaul.edu. No hard copies will be accepted.
- All proposals will be directed to a preliminary review committee composed of the chair, staff, and at least one other board member who will pre-screen submissions and present only those that are prepared according to VEF submission standards and which adequately meet the VEF criteria. Those proposals that are declined may not be resubmitted during the same funding cycle
- Budget requests must be itemized on the budget form provided using university budget codes. The budget narrative should explain all major expenses, items, and other funding sources. Expenses not clearly explained will not be funded. If a project is awarded an amount of money different than the request, and a revised budget is requested, the director must submit a revised budget using the form supplied in the application package.
- If a proposed project requires release time, special facilities, or cost-sharing by a department or college, the project director(s) should secure a written endorsement from the appropriate chairperson/dean/director prior to submitting a proposal to the endowment. As an alternative, directors may request contingent funding from the endowment for a project that is awaiting internal or external support.
- Letters from budget managers explaining how the project will be funded in the future with university resources are welcome.
- Directors who seek funds to administer a survey or conduct a set of interviews must submit a draft questionnaire or sample interview protocol as supplementary material. Without such documentation, the endowment will consider funding only the design and pre-testing portion of a survey project. For surveys and interviews directors must follow university policies for human subject approval. For more information contact the Office of Institutional Research and Market Analytics, or consult the DePaul University Handbook to review the "Policies and Procedures for the Protection of Human Subjects in Research."
- Directors who seek funds to undertake case studies or site visits, particularly if distant travel is involved, must provide a theoretical framework or other justification for the number and location of sites.
- Applicants should feel free to consult with the VEF office as they draft their proposals and budgets.
- Each grant proposal should have a clear indication of a reasonable timeline for completion of the project.
- The average VEF grant is $5,000.00. Some multi-year grants for large projects have been funded for as much as $10,000.00.
- Grant applications submitted by students must list a full-time faculty or staff member who will act as the financial signatory and/or budget manager for the duration of the grant. The faculty/staff member must agree to act in this capacity. Because students are not authorized to access financial reports, the student and the financial signatory need to finalize, before submitting the grant proposal, who will have access to financial reports. This may be the financial signatory or the budget manager of a particular school or office (cf. #2 above). If it is not the financial signatory, the budget manager must agree to assist the student and financial signatory in this capacity. Appropriate forms which are to be digitally signed are attached to the back of the application packet.
- Each grant proposal must be digitally signed by the project director(s) acknowledging that he/she/they has/have read and agree to all the conditions established by VEF for grants funded by the Endowment.
- One (1) application, signed Statement of Agreement, Financial Signatories and/or Budget Manager Agreement, and supporting materials (if any, and as attachments), must be emailed to VEF@depaul.edu. No hard copies will be accepted.
- Funds awarded by the Vincentian Endowment Board may be expended only for the purposes stated in accepted proposals, although project directors may exercise reasonable discretion in reallocating dollars among approved budget categories. These changes must be submitted to the staff of the VEF. Any substantial modification of the project itself must be approved by the Endowment Board, or its chair, prior to the expenditure of any affected funds.
- Project directors are responsible for managing the project budget according to all established university standards and procedures. If they have not already done so, all grant directors (for faculty/staff grants) and financial signatories must attend a PeopleSoft Grant Managers training session offered by the Controller's Office. If a faculty or staff member elects to designate a budget manager, both the project director and budget manager must sign the attached Budget Manager Agreement form. If the project director and/or financial signatory choose to subsume the grant award under an existing budget account, the grant's budget terms and conditions must be adhered to.
- Personal reimbursements of any type for the grant director(s) require a second signature. The second signature must be from the VEF staff liaison.
- Grant funds are to be expended within the timeline that an award is granted, unless otherwise stated through an extension request. After this time, or in the event that a funded project reaches completion before all authorized funds are expended, unused funds are retained by the Vincentian Endowment Fund for redistribution.
- If, for good reason, an approved project cannot reasonably be completed within the original grant period the project director may petition the Vincentian Endowment Board to consider a limited extension of the funding period.
- Equipment and other durable items purchased with funds from an endowment grant become the property of DePaul University, but ordinarily may be retained for further on-campus use by the project director(s). These items should be clearly identified in the grant proposal.
- It is the responsibility of each project director to submit a brief yearly project progress report to the Endowment Board. The chair of the Endowment Board will indicate the due date for the report. There is a required form for this report which may be downloaded from the Mission and Values website which is to be used for the report. Failure to submit these reports may lead to the cancellation of grant funding.
- Within one month after completing the funded portion of a project, the project director(s) is/are required to submit to the chair of the Vincentian Endowment Fund either a product resulting from the project (e.g., manuscript, journal article, likeness of an art work, external grant proposal) or a summary and assessment of the project's funded activities. There is no prescribed format for this final report; however, there is a required form that must be submitted along with the report. This report may be downloaded from the Mission and Values web site. Failure to submit a final report will disqualify the director from any future consideration for VEF funding.
- For compliance purposes, the final report must include a complete accounting for all expenditures incurred by the grant: copies of receipts, copies of budget transfers, etc.
- A notation, such as a footnote or an acknowledgment, should appear on ALL project publicity indicating that the project was funded, or assisted, by a grant from the Vincentian Endowment Fund of DePaul University. All service projects should also acknowledge VEF Funding.
- VEF Discretionary Grants
- Grant proposals requesting funding of less than $1,500.00 can be submitted at any time to the Chair of the Vincentian Endowment Fund. The chair has discretionary authority to fund these proposals. These proposals must meet the same criteria and conditions as all other VEF grant proposals.
- Discretionary proposals must meet the same criteria as outlined above for regular VEF proposals